Functions and Authorities of University Council Secretariat

The University Council Secretariate performs the following functions and authorities:

1. Exercise operational oversight and manage daily operations of the University Council Secretariat, enhancing performance standards and integrating modern technology into its processes.
2. Ensure the Secretariat has access to essential resources within available capacities.
3. Receive agenda topics to be presented to the council, verifying their completeness and compliance with SU regulations.
4. Develop detailed presentation memoranda tailored to the nature of each agenda item for discussion during council meetings.
5. Coordinate and set schedules for University Council meetings in alignment with all relevant parties.
6. Compile the meeting agenda, listing topics for discussion, and distribute to council members in advance.
7. Issue formal invitations to council members and notify relevant stakeholders of meeting schedules.
8. Record meeting minutes, obtain member signatures, and submit the finalized minutes to the Minister of Education (Council Chairman) for approval.
9. Communicate council-approved decisions to relevant university departments.
10. Process and submit council members' financial entitlements.
11. Manage requests for faculty transfers, appointments, and similar personnel actions, ensuring completion of all internal procedures.
12. Review and process recommendations from specialized councils for conferring academic degrees to graduates.
13. Handle recommendations related to faculty secondments, assignments, study leaves, and service terminations in accordance with established regulations.
14. Assess proposals for academic specializations, graduate programs, curricula, study plans, and textbooks from specialized councils in preparation for the University Council's review.
15. Evaluate training and study abroad proposals for university employees, preparing them for the University Council's consideration.
16. Review recommendations regarding the creation, renaming, merging, or dissolution of colleges, institutes, departments, research centers, and support deanships.
17. Examine SU's draft budget and financial statements in preparation for submission to the University Council.
18. Review and prepare SU regulations, bylaws and any proposed amendments for the University Council's consideration.
19. Review SU's annual report in preparation for submission to the University Council.
20. Assess and prepare extracurricular activity plans for council review.
21. Review and prepare student-related policies and proposals for presentation to the University Council.
22. Provide insights and recommendations on matters submitted to the Secretariat for review.
23. Present donations, gifts, or bequests received by SU to the University Council for acknowledgment and action.
24. Relay royal decrees and directives to appropriate SU vice-presidents, academic, and administrative units.
25. Review tuition reimbursement requests for faculty members' children and forward the same to the competent committee.
26. Conduct performance appraisals for Secretariat staff.
27. Authorize ordinary leave requests and submit them to Human Resources for formal processing.
28. Approve emergency leave requests and forward them to Human Resources to complete necessary procedures.
29. Manage allocated advance disbursements for the Secretariat according to approved budgetary provisions.
30. Prepare a comprehensive annual report on the Secretariat’s performance at the end of each academic year in accordance with SU guidelines.