College of Applied Medical Sciences in Shaqra

Public Relations and Media Unit

    The administrative unit responsible for connecting the college with internal and external entities by facilitating and following up on related procedures. It also handles all matters related to media and its associated functions.    This unit communicates with the public and relevant entities through various media channels, disseminates news, achievements, and events of the college, receives guests and visitors, and participates in organizing various activities.

Admission and Registration Unit
"    "The Admission and Registration Unit is an administrative body that aims to organize and manage all processes related to student admission into various academic programs, as well as to oversee their course registration throughout their study period. This unit serves as a vital link between students and the colleges, contributing directly to facilitating academic and administrative procedures.
"    "• Admission Procedures: Managing and organizing the admission processes for new students in coordination with the academic departments within the college and the Deanship of Admission and Registration at the university.

• Academic Registration: Preparing class and examination schedules in coordination with the academic departments, in addition to implementing add/drop procedures according to the academic program plans and ensuring the absence of scheduling conflicts.

• Academic Records Management: Monitoring students’ academic records, including course grades, course modification or withdrawal requests, attendance records, and other matters related to academic performance.

• Student Inquiries: Responding to students’ inquiries regarding admission and registration processes and providing the necessary support in resolving academic issues.

The Admission and Registration Unit plays a vital role in organizing the academic process within the college and ensuring effective communication between students and the academic administration.

Graduate Studies Unit  

  The Graduate Studies Unit is an academic body dedicated to organizing and managing all matters related to postgraduate programs, including master’s and doctoral degrees. The unit provides academic and administrative support to postgraduate students and coordinates all activities related to scientific research and the development of advanced skills in their respective fields, in collaboration with the academic departments within the college and the Deanship of Graduate Studies at the university.  

• Management of Graduate Programs: Organizing and managing all graduate programs offered by the college in coordination with the academic departments and the Deanship of Graduate Studies at the university, ensuring the application of academic standards in student admission and study organization.

• Admission Procedures: Coordinating and facilitating the admission process for graduate students by determining admission requirements, application timelines, and required documents, as well as verifying submitted materials in collaboration with the relevant departments.

• Academic Supervision: Providing specialized academic supervision for graduate students, including monitoring their academic progress, guiding thesis and dissertation preparation, and ensuring the quality of scientific research.

• Coordination with Academic Departments: Working closely with various academic departments within the college to ensure effective coordination and the provision of necessary academic resources for graduate students.

• Professional Development: Offering training programs and workshops for graduate students in areas such as scientific research, academic writing, and the use of modern statistical methods, thereby supporting their thesis development and enhancing their academic skills.

• Research Support: Encouraging students to conduct innovative scientific research that contributes to advancing their fields of specialization and providing them with the necessary academic and library resources.

• Evaluation and Monitoring: Tracking students’ academic progress through periodic evaluations, including thesis and dissertation follow-ups, to ensure compliance with academic standards.

• Graduation: Overseeing graduation procedures for graduate students, verifying the fulfilment of all academic program requirements, and facilitating the issuance of certificates.

The Graduate Studies Unit serves as a cornerstone in advancing postgraduate education and scientific research within academic institutions. It strives to provide an ideal educational environment that supports students in their academic journey toward excellence and scholarly innovation.
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Study Plans and Curriculum Unit    The Study Plans and Curriculum Unit is an academic administrative body responsible for designing and developing curricula and academic plans that align with students’ needs and labour market requirements, in coordination with the academic departments within the college. The unit also ensures the quality of education and the achievement of the intended learning outcomes of the academic programs.    "• Curriculum Design: Developing curricula that include the courses and lectures offered within various academic programs, ensuring comprehensive coverage of both theoretical and practical aspects required by each program.

• Curriculum Updating: Periodically reviewing and updating curricula to keep pace with scientific and technological advancements and to align with labor market demands, while incorporating modern educational methodologies.

• Academic Plan Development: Establishing comprehensive academic plans for each program that include objectives, learning outcomes, course timelines, and academic distribution.

• Coordination with Colleges and Departments: Collaborating with different academic departments to ensure that curricula align with scientific disciplines and graduation requirements.

• Academic Quality Assurance: Ensuring that curricula and academic programs meet the quality standards set by the Deanship of Development and Quality at the university, the Education and Training Evaluation Commission, and the National Center for Academic Accreditation and Evaluation (NCAAA).

• Academic Support: Providing consultation and assistance to faculty members regarding the implementation of new curricula and the preparation of suitable teaching materials.

• Keeping Pace with Global Academic Developments: Monitoring the latest trends in higher education at both local and international levels and applying best practices to enhance curriculum quality.

• Promoting Innovation and Creativity: Encouraging the adoption of innovative teaching methods such as e-learning, interactive programs, and courses that foster critical thinking and creativity among students.

• Reviewing Student Evaluation Reports: Analysing student feedback and performance reports related to academic courses to identify areas for improvement and enhance curriculum effectiveness.
Through these responsibilities, the Study Plans and Curriculum Unit contributes significantly to strengthening the quality of education within the colleges and ensuring that students are equipped with the knowledge and skills necessary for academic success and professional excellence.
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Student Clubs and Activities Unit    The Student Clubs and Activities Unit is responsible for organizing and coordinating activities that aim to develop students’ skills beyond the classroom environment, providing a comprehensive and diverse educational setting that contributes to their holistic growth. These activities encompass cultural, social, athletic, and artistic aspects, helping students refine their personalities, enhance their abilities, and foster a well-rounded educational experience.    "• Management of Student Clubs: Establishing and organizing the operations of various student clubs that focus on developing students’ interests and hobbies.

• Event and Activity Organization: Coordinating and organizing student events and activities in collaboration with the Deanship of Student Affairs, such as exhibitions, training workshops, festivals, competitions, and seminars that foster engagement between students and the community.

• Support for Sports Activities: Encouraging student participation in sports by coordinating with the Deanship of Student Affairs to organize internal and external tournaments and competitions, thereby promoting physical well-being and sportsmanship.
• Professional and Personal Development: Offering developmental programs and activities aimed at enhancing leadership, critical thinking, and teamwork skills through workshops and professional development seminars.

• Creating a Social Environment: Fostering a social atmosphere that encourages collaboration and interaction among students, thereby strengthening their sense of belonging to the academic community.

The Student Clubs and Activities Unit plays a vital role in the overall university experience by providing an inclusive environment that supports academic, social, and personal development, helping students become well-prepared to meet future challenges.
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Quality and Academic Accreditation Unit    This unit oversees the implementation of quality standards and academic performance across the college and ensures that all programs comply with national accreditation requirements.    "•        Develop and update the college’s quality manuals and procedures.
•        Follow up on improvement plans resulting from internal and external reviews.
•        Coordinate with the university’s Deanship of Quality and Development and submit required reports.
•        Collect and organize evidence and indicators related to NCAAA standards.
•        Support departments in meeting program and institutional accreditation requirements.
•        Prepare periodic reports on quality compliance.
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Strategic Planning Unit    This unit is responsible for developing and updating the college’s strategic and operational plans and monitoring key performance indicators to ensure alignment with the university’s strategy and Vision 2030.    "•        Prepare and update the college’s strategic plan and annual operational plans.
•        Define and monitor key performance indicators (KPIs).
•        Conduct gap analyses and recommend improvement actions.
•        Ensure alignment of departmental plans with the college strategy.
•        Issue periodic progress and performance reports.
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Statistics and Measurement Unit    This unit collects, organizes, and analyzes academic and administrative data to support decision making.    "•        Design and administer surveys for students, faculty, alumni, and employers.
•        Analyze assessment results.
•        Maintain unified databases and produce periodic statistical reports.
•        Provide accurate data for internal and external reporting.
•        Support other units with indicators and metrics for planning and accreditation.
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Skills Development Unit    This unit aims to enhance the professional competencies of faculty, staff, and students through targeted training programs aligned with the college’s needs.    "•    Develop an annual training plan based on needs assessment.
•    Organize workshops and courses in teaching, research, quality, and soft skills.
•    Document attendance and training impact and report to management.
•    Evaluate training programs and recommend improvements.
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Student Training Unit    This unit manages students’ field/clinical training and ensures it meets learning outcomes and labor market expectations.    "•    Prepare and update the field training handbook.
•    Coordinate with training sites (hospitals, labs, centers) and issue official letters.
•    Assign students to training locations and monitor attendance.
•    Collect supervisors’ evaluations and assess students’ performance.
•    Conduct orientation sessions for students before and during training.
•    Report regularly on training progress and challenges.
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Alumni Unit    This unit maintains strong engagement with alumni, tracks their career progression, and uses their feedback to improve academic programs.    "•    Develop and maintain an updated alumni database.
•    Conduct graduate and employer tracer studies.
•    Organize alumni meetings and career-related events.
•    Share available training and employment opportunities with graduates.
•    Feed alumni feedback into program review and improvement processes
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Learning Resources, Facilities, and Equipment Unit    This unit ensures that learning resources, laboratories, classrooms, and equipment are available, functional, and aligned with academic requirements.    "•    Identify and document the college’s needs for books, databases, equipment, and supplies.
•    Follow up on the maintenance and readiness of labs and classrooms.
•    Regulate and schedule the use of facilities and learning spaces.
•    Keep records of provided resources and report to the college dealership."
"Social Responsibility Unit
"    It aims to provide community awareness programs and to strengthen the college’s role in building community partnerships with various sectors.    Design and implement community programs and initiatives aligned with the vision and mission of the college and university.•        Strengthen community partnerships with various sectors and organizations.•        Encourage faculty members and students to engage in volunteer and community service programs.•        Identify and monitor community needs for activities, programs, and events.•        Evaluate and follow up on the implementation of activities and measure the satisfaction of all community stakeholders (both providers and beneficiaries).•        Promote the culture of social responsibility within the college
Academic Advising Unit    It aims to provide guidance services for male and female students throughout their educational journey, and strives to offer academic, social, psychological, and career support to all students.    Assign students to academic advisors and ensure that advising data are properly linked to the university system.•Work to identify and solve academic issues that students face during their study journey.•Organize and deliver academic guidance lectures and workshops for students throughout their academic progress.•Hold regular meetings with students to provide academic, social, psychological, and career support.•Raise students’ awareness of the university’s academic regulations and policies
Scholarship Unit    The unit aims to follow up on the affairs of scholarship students both locally and abroad, providing the necessary support throughout the scholarship period.    Follow up on the affairs of the college’s sponsored students throughout their scholarship period until their return.•        Supervise scholarship procedures in coordination with the relevant departments at the university.•        Maintain regular communication with sponsored students to provide academic and administrative support.•        Update and maintain student records and files on a regular basis.•        Prepare reports on the progress and achievements of sponsored students.•        Develop statistical summaries and relevant data pertaining to scholarship affairs.
Scientific Research and Innovation Unit    It aims to enhance research capabilities and to encourage and support faculty members and students to publish research in classified and high-impact fields.    · Encourage and support faculty members and students to conduct research and publish in peer-reviewed scientific journals. *Disseminate information regarding the rules and regulations of the Deanship of Scientific Research.•        Review research proposals submitted by faculty members to ensure ethical compliance and coordinate with the Deanship of Scientific Research.•        Organize lectures and workshops on scientific research methodology.•        Collect data on faculty members’ scientific publications and citations.•        Promote students’ participation in research activities.
Support Services Unit        
Administrative Communications Unit    A specialized unit within the college responsible for organizing, documenting, and tracking the movement of outgoing and incoming correspondences and transactions, whether within the college or with external entities    
Administrative and Financial Affairs Unit    Promote students’ participation in research activities